Training And Development
Acquiring Employees/ Needs Assessment
Grand Canyon University- HRM 635
March 9th, 2022
Needs Assessment Matrix
Definition: A needs assessment is the process organizations use to determine if training is necessary for its employees.
Note: This template serves as a guide to complete the needs assessment of your current or selected organization. You are allowed to manipulate the categories to obtain the information you require in order to complete the assignment.
| Department | Required Functions | Department or Employee Needs | Jobs or Tasks | Current Trainings |
| Human Resource Department | · Allocation of resources
· Recruitment and training · Monitoring of tasks |
2 | The HR department is responsible for keeping the employee-employer relations. The recruiting and training are the important functions of HR department. It is observed that the monitoring of tasks is also included in the job description. | Required |
| Finance Department | · Cash management
· Expenses management · Inventory management |
1 | The finance department ensures the proper cash flow, balance of purchases and input and output. | Not required |
| Administration Office Department | · Coordination among the activities
· Supervise the staff · Manage the phone calls and messages |
0 | There are different activities and operations required in the job. The administrators are required to manage the operations. | Not required |
| Public Relation Office | · Planning strategies
· Writing and managing presentations · Press releases
|
0 | The public relations officers are to maintain the relation with the customers. The customers are the strength of an organization and it is important to maintain the operations as well.
|
Not required |
| Marketing Department | · Promotion
· Advertisements · Internal and external communication |
1 | There are various marketing operations needed for the job. The employees are required to promote the activities and do the advertisement. | Required |
Job Description
The jobs are various, and it is found that there are different departments in an organization. As per the matrix assessment index, it is found that there are some vacancies in the organization and the HR department is the most important department. There are different responsibilities and functions of the HR department. The most important duty is to connect the employees and the managers. The employees are the strength of an organization, and they need to communicate and have a strong relationship with the higher authorities. Human resource management is the most versatile and significant among all others.
The job description further refers that the HR manager has to assign the duties and track the employees’ success. All the employees have the various duties and responsibilities assigned by the HR manager. Role recognition is an essential duty because it is found that the employees are often confused that they cannot fulfill the roles until they are trained and informed of the duties (Morzaria, 2019). HR has the responsibility to help the employees in role recognition. Once the roles are identified, it becomes easy to work accordingly.
Last but not least is the resource allocation in the organization. The resource allocation means that the input and outputs are completely balanced. The purchases and the sales of an organization need to be managed because it is seen that the HR manager has to decide about the assignments and contracts. There are different contracts in the organization, and the manager has to manage them at the national and international levels. Some various roles and responsibilities should be efficiently managed, and the performance of all the employees should be measured accordingly (Morzaria, 2019). The monitoring of the performance is an important measure necessary for the HR manager. The job description is needed for HR manager, and it is seen that this job suits me a lot.
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