ASSIGNMENT

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      • INTRODUCTION

        Imagine you are a filing clerk at a local hospital. You work in several different areas of the hospital, including some physician’s offices.

        Your work assignment this week will take you to four different offices on the hospital campus. Your job is to manually file in a large number of paper-based patient charts.

        As you are reviewing your work assignment and specifics, you realize that each of the four areas you are assigned file their patient charts in a different manner. The physician’s office files alphabetically by patient last name. The other hospital departments each use a different type of numeric filing: straight numeric, middle digit, and terminal digit.

        In order to be successful at this work assignment, you decide to practice the different types of filing methods. Complete this practice exercise to increase your comfort and confidence in the different filing methods.

        Instructions

        Paper-based health records are typically stored in a filing system (cabinet, shelving unit) for easy access and retrieval.  Health records are filed either alphabetically or numerically according to a numbering sequence. Electronic health records are also assigned an ID number and stored electronically.

 

  • Download the “Filing Assignment document”;
  • For each column, rearrange put the numbers in order for each type of numeric filing system (straight numeric, middle digit and terminal digit) AND arrange the names in alphabetical filing system according to the sample provided.

     

     

    Name:  ____________________

 

Numeric and Alphabetical Filing Assignment

 

 

 

  Straight Numeric Terminal-Digit Middle-Digit Alphabetical
1 8012 21-00-15 05-00-75 Ann Belding
2 8716 00-80-15 21-00-15 Beth Bryant
3 8915 00-89-15 65-01-29 Pamela Canter
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Directions:  Arrange the below numbers in straight numeric order. After you have completed the straight numeric order filing, do the same for terminal-digit, middle-digit, and alphabetical.  The answers to the first one have been inserted as an example as the how each section should be written.

 

 

 

  Straight Numeric Terminal/Middle – Digit Alphabetical
1 8716 05-00-75 Sally L. D’ Hanes
2 271375 00-89-16 Shane T. Di Cello
3 780528 00-87-16 Marianne Reiter
4 870528 27-13-75 Steven L. Mac Clure
5 291375 78-05-28 Tomas K. de Rosette
6 350528 87-05-28 Olivia Rae Gracia-Reiter
7 19015 29-13-75 Kevin Friedman
8 251375 35-05-28 Rev. Robin K. Scott
9 652575 01-90-15 Perry F. Valdez
10 680229 25-13-75 Victor R. Phillips
11 650528 65-25-75 Shanna K. Fried
12 670129 68-02-29 Michele Shire
13 660129 65-05-28 Jamie Wright
14 650129 67-01-29 Lori Johnson
15 984575 66-01-29 Pamela Canter
16 220528 65-01-29 Mark Houten
17 450528 98-45-75 Clara E. Rodgers
18 39015 22-05-28 Vince Derby
19 29015 45-05-28 Randall Feye
20 8915 03-90-15 Thomas Eells
21 329015 02-90-15 Raul Hernandez
22 334575 00-89-15 Norma L. Smith
23 374575 32-90-15 Angela Hearn
24 8012 33-45-75 Byran Jones
25 210015 37-45-75 Arron Milowski
26 974575 00-80-15 Stephen Mackenzie
27 109015 21-00-15 Norma J. Smith
28 239015 97-45-75 Ryan Schmitt
29 462789 10-90-15 Beth Bryant
30 704197 23-90-15 Ann Belding

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